How to Add Signature in Outlook

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How can I add a signature to my Outlook email or how can I create a signature in Outlook? A signature block also known as an email signature is a personalized block of text, image, electronic business card, or even logo added at the bottom of an email message. It’s often used by businesses or companies for identification. The email signature is added at the end of an email message including information such as the sender’s name, address, phone number, and other important identification.

How to Add Signature in Outlook

Outlook allows you to create and add a signature to your email messages. With the right tool, you can create one or more personalized email signatures for your email signature outlook. Your signature can be represented in different forms like text, image, electronic business card, logo, as well as a handwritten signature. Email signature serves as a significant factor in marketing. Some of the sole purposes of the feature are to make your brand or business stand out among others.

Plus, it provides the recipient validation that the messages or information is from you. This is used to prevent scam messages by companies or businesses. With Outlook, you can create or add a signature automatically to all your outgoing messages. Learn how to create and also add email signatures in Outlook.

How to Create an Email Signature in Outlook Site Microsoft.com

To create an email signature in Outlook site Microsoft.com is very simple and easy. Once you have created the email signature, you can decide to add it automatically to all your outgoing messages or choose to add it manually. Here is the following step to creating an email signature:

  • Go to Microsoft.com or Outlook.com and sign in to your email account.
  • Then, select the option Settings and click View all Outlook settings located at the top of the page.
  • Select Mail and click Compose and reply.
  • Under Email Signature, provide your signature and use other necessary features or options to personalize it.
  • Lastly, click Save when you have completed the action.

Note: if you want to signature to appear in all your messages, select the option “Automatically include my signature on new messages I compose.” But if you want your email signature to appear on messages that you will be forwarding or replay, then select the option Automatically include my signature on messages I forward or reply to.

How to Add Signature in Outlook 2023

If you already selected the option “Automatically include my signature on new messages I compose or Automatically include my signature on messages I forward or reply to.” Then, you don’t need the following procedure on how to add a signature in Outlook manually. Here is the step:

  • Visit the mailbox in Outlook or Microsoft.com
  • Then, click New Message.
  • Type your message and then select the option Insert signature. You can locate it at the bottom of the compose pane.
  • Once you have completely typed your message, then click Send.

These are the following step-by-step guide to add an email signature in Outlook in 2023. Keep in mind, you can only use one signature per account, meaning you can’t use different signatures with one Outlook account.

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